If you’re a small business owner, you know how expensive it is to keep your business running. Whether you’re just starting out or have been around for a while, there are often unexpected costs that can put a big dent in your profits. That’s why it’s vital to be aware of areas where you can cut expenses and save money without impacting the services you provide to customers.
When it comes to running a small business, one of the biggest challenges is always managing overhead. No matter how savvy you are about your finances, there are always unexpected costs to keep you up at night. From utility bills and office supplies to advertising subscriptions and employee benefits, you can’t predict how your cash flow will play out over the course of the year.
It doesn’t take much for high overhead expenses to sneak up on you and take you by surprise. And with so many costs associated with doing anything in a competitive market, it can be a real challenge to keep your company afloat. Luckily, there are some cost-cutting tactics you can try right now that can help ease your financial burden and give you more money in the long run.
Start With a Smaller Space
When you open a new business, you may have ambitious expansion plans. And it’s completely understandable. After all, it feels good to be optimistic about your business’s prospects. However, starting out with an office that’s bigger than what you really need can cost you more money than you realize. You not only have to pay for the space itself, but also the extra costs of utilities, maintenance, property taxes, and more. These higher overhead expenses can put a big dent in your cash flow each month, especially if they outweigh the income generated by your company.
Instead of taking on a humongous office space right out of the gate, try leasing a smaller, less expensive location and using any extra cash flow to fund your business operations.
Switch from Paper to Digital
In the age of information technology, it’s pretty much common sense that you should get your business on an entirely digital system. Nevertheless, many small companies still rely solely on paper documents and other physical media for their operations. Not only can this be quite inconvenient because it requires employees to carry paperwork around the office, but it can also be costly, especially when it comes to printing documents. In your quest to cut costs, you might choose digital over paper.
Instead of continuing to pour money into printing and distributing paper documents, invest in digital solutions that can handle most of your business needs. There are plenty of apps and online tools available for just about every type of business function, from invoicing and accounting to scheduling and project management.
The best part is that digital options are faster, more reliable, and usually cheaper than their paper counterparts. You might be surprised by how much money you can save just by switching over to digital solutions for your business operations. Not only will you cut costs by switching to the digital realm, but you’ll also save a lot of time and hassle.
Cut Marketing Costs
If you’re a small business owner, you probably spend a lot of time and money marketing your company. You know that without getting the word out about your company, you won’t get many customers in the door, and you won’t be able to compete with big brands. But, if you’re not careful, too much advertising can quickly take a big bite out of your cash flow.
When you’re in the thick of your marketing campaign, you may not realize how much it’s costing you in terms of employee hours or money spent on websites, ads, or other promotional materials. And before you know it, these costs can add up to more money than you have on hand.
To prevent your company from going broke, you should first take a hard look at your marketing budget to see if some of your expenses are redundant or superfluous. Depending on the nature of your business, consider scaling back on any activities that don’t directly boost your sales.
By cutting back on marketing expenses for a while, you can determine how much of an effect they really have on your business’s bottom line. If you find that they are driving up your expenses, you might want to reevaluate whether the marketing efforts are worthwhile or not.
Buy Used Equipment
Don’t be fooled into thinking that the only way to acquire high-quality tools or equipment is by buying an expensive, brand new version. When it comes to basic office supplies, this is certainly not the case. Sometimes purchasing an older model will get you all of the features you need.
There are a lot of great deals to be found on used office equipment, especially if you look in the right places. You can find anything from computers and printers to tools and even furniture. For example, you can easily find an affordable printer by searching online auction sites or visiting local secondhand office supply stores. As long as you vet the companies you purchase from properly – checking reviews online or asking around about other people’s experiences – you can get high-quality equipment at low prices.
If you’re not sure what kind of equipment to buy, consider using an expert to help you pluck out the right solutions for your business needs.
Negotiate Lower Rates with Vendors
Many small business owners forget that the terms of their contracts are negotiable. When you do business with vendors, it’s not uncommon for them to charge you a premium because you’re buying in bulk. However, if that premium starts impacting your cash flow, you can ask your vendors to lower the price.
While there are no guarantees they’ll respond favorably to your request, negotiating might be worth the attempt – especially if your cash flow is under duress. If one vendor can’t offer better terms than another, consider switching anyway – it may be worth it to avoid that relationship headache if something ever goes wrong.
The Bottom Line for Small Business
Though it’s easy to dream big for your company, keep it grounded in reality by balancing your business ventures with a practical approach. And, if you find that you’re running low on funds, ensure that you take the necessary steps to ensure that your business doesn’t go broke. With some creativity and effort, you can cut costs without hurting the quality of your company.
By being willing to make sacrifices in your everyday expenses, you can create a healthier cash flow for your company – and hopefully, stave off the threat of bankruptcy.
